IMPORTANT DETAILS: for students, about spring break, spring term

Southern Oregon University , Public Updates

Dear students,

Because your health and safety are our priority – and in response to the executive order issued today by Oregon Gov. Kate Brown – the SOU campus will be open only to SOU faculty, staff and students beginning Saturday, March 21. We will deliver all instruction remotely during spring term 2020.

We offer the following information to help you navigate these changes.

Grades
To help relieve the stress you may feel due to this national crisis, we have modified our policies regarding pass/no pass grades for winter and spring terms. Students may now elect to take more than one course per term pass/no pass. The normal restriction of not being allowed to take a course from your major on a pass/no pass basis has been lifted. Students also will not be charged a fee to switch grade modes.

If you choose to switch your grade mode option, please complete the Winter Term 2020 Grade Mode Request Form by April 24. Some restrictions still apply, so please see the form for details. Additional flexibility for spring term is in the works.

Library
Hannon Library will remain open to all who have a valid student ID. Hours will be announced no later than the end of spring break.

Spring term tuition and fees
The tuition rate approved by the Board of Trustees for this academic year will continue to apply.

We are currently reviewing the fees used to provide services – such as the Student Recreation Center, Student Health & Wellness Center, Student Life activities and remote delivery of courses – that may be substantially different during spring term. We cannot make decisions on these fees without consultation with both student government (ASSOU) and SOU’s Board of Trustees. We will discuss this matter at an emergency meeting of the Board of Trustees this evening and will have additional information to you as soon as possible.

Financial aid
We encourage you to register as a full-time student to ensure the full distribution of your financial aid package. Due to the extra week of spring break, financial aid is now scheduled to be disbursed on March 27. If needed, SOU can provide a letter for use with landlords explaining that financial aid is forthcoming. Please contact Raider Student Services for this letter, at 
esc@sou.edu.

Spring term interest & late fees
SOU will abide by the following commitments for spring term:

  1. No interest will accrue on student accounts for the entirety of spring term.
  2. No late payment fees will be assessed for the entirety of spring term.
  3. No revolving charge fees will be assessed for the entirety of spring term

Spring courses
SOU pledges to help students complete their academic programs as quickly as possible.  The spring term course catalog is located
here. Additional information will be forthcoming.

Academic support services
To ensure student success during this period of remote access learning, remote advising will be available to students. Please email the student success coordinator in your academic program or use Navigate if it is available to you.

Student health and wellness
The Student Health & Wellness Center will remain open for face-to-face urgent medical and mental health care during the term. Routine mental health and non-urgent medical care will be available via teleconference. Students have access to a limited number of non-urgent medical appointments. Contact the Student Health & Wellness Center for additional information at (541) 552-6136 or visit HWC.

Students may also contact the dean of students for academic accommodations, mental health support or other concerns. Remote (online) appointments with case managers from the Office of the Dean of Students are available each weekday. 

The Office of Equity Grievance may be contacted for any bias, discrimination or Title IX concerns at (541) 552-7079 or through SOU Cares here.

Parking
Students will not be assessed parking fees for spring term.

Student employment
Students who currently have a Federal Work Study (FWS) job located on campus may, under certain circumstances, telecommute for spring term. Consult with your supervisor for this option. The university will offer remote work opportunities as much as possible for non-work study student employment. Please consult with your supervisor to determine the options that may be available to you.

University housing
We realize that you have many questions about University Housing, and we are committed to answering as many of those as possible. Please use the following information as a guide.

We will provide housing for students who wish to remain on campus during spring break and spring term. The Hawk will remain open but will provide food for take-out only.

We appreciate the financial constraints that many families will experience over the next few months and will seek to assist our students and their families to the greatest extent possible. Students who are currently living in University Housing facilities and wish to move out for spring term should contact University Housing directly at (541) 552-6371 or housing@sou.edu to discuss all available options.

Students living in Shasta and McLoughlin halls have leases with a third-party owner of the buildings. We are attempting to discuss options for your lease with the owner of the buildings, and will get back to you as soon as we have more information to share about their expectations for the remainder of your leases.

Please continue to consult SOU’s COVID-19 website for additional information.

Sincerely,

Linda Schott
President, Southern Oregon University

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